Fires immediately when a client submits the booking form on ezclicksstudio.com/book.

Fires at the same moment as the confirmation above — every submitted booking, no exceptions.

Staff clicks the email icon next to a client's email in Edit Booking, after changing any detail.

Staff sets a booking's payment status to "Down Payment Paid" in the Bookings tab.

Manual — staff clicks the ⏰ icon on any booking still marked "Unpaid" in the Bookings list.

Manual — staff clicks the 🚫 button on a booking still marked "Unpaid" in the Bookings list to mark it No Show.

Automatic — needs a weekly cron ping (not yet scheduled — see note below) timed to the schedule set on the Weekly Meetings page (default: Sunday 8:00 PM).

Automatic — needs a cron ping every 15–30 min (not yet scheduled — see note below). Checks every upcoming booking assigned to a project staff member and sends the nearest due stage: 1 day, 6 hours, or 1 hour before the session.

Automatic — daily cron checks every upcoming booking and sends the nearest due stage. Fires when a session is ~7 days out.

Automatic — fires when a session is ~3 days out.

Automatic — fires when a session is ~1 day out.

Automatic — fires when a session is ~5 hours out.

Automatic — fires when a session is ~1 hour out. The last stage in the sequence.

Staff sets a booking's payment status to "Session Done" in the Bookings tab.

Automatic — daily cron, fires exactly 3 days after a booking was marked "Session Done." Sends once per booking, tracked so it never repeats.

Automatic — daily cron, checks every lead's birthday. Only sends to leads with marketing_opt_in = true, and only once per year (tracked, never repeats for the same birthday).